Martyn's Law checklists for mosques (free, printable)

1. Getting started

For the committee. Do this once, then again whenever the committee changes.

Write down a realistic number for your busiest occasions: Jummah, taraweeh, the last ten nights, the busiest Eid session, a large janazah. Include volunteers and staff.
Decide whether any of them reasonably reaches 200. If so, the mosque is in scope.
Record a committee decision naming who's responsible, and one person to lead the work.
Agree who will notify the SIA once the notification process opens.
Write the four procedures (evacuation, invacuation, lockdown, communication) for your building, starting from the ProtectUK guidance.
Date each procedure and give it a version number.
List everyone who might be on duty: imams, caretakers, stewards, madrasah teachers, kitchen and event volunteers.
Brief them, and fill in the briefing record sheet.
Add a hire clause to your hall hire agreement.
Put a date in the diary for the first review, and before next Ramadan.

For the duty steward. Two minutes before the khutbah, every week.

All exits unlocked from the inside and clear, including the women's entrance.
Shoe racks and shoes away from exits, doorways and stairs.
Stewards in place at each entrance, and they know who's leading today.
Microphone and PA working, and audible in the women's hall and wudu areas.
Someone knows who calls 999 today, and has the address and postcode.
Car park and pavement clear enough for people to leave and for emergency vehicles.
Anyone new on the rota today has had the ten-minute briefing.

For the committee and lead steward. Start a month before Ramadan.

Agree a realistic number for each space, and what you'll do when it's full: an overflow room, an extra jama'ah, or directing people elsewhere.
Draw up the Ramadan and Eid rota, including people who only help once a year.
Brief everyone on the rota before the first night of Ramadan, and record it.
Plan the gap between Eid sessions so the hall and exits clear before the next group comes in.
Plan the car park, queues and street, and tell neighbours if it will be busy.
Put a named steward on every entrance, including the women's entrance.
Check the announcement can be heard everywhere when the building is full.
If Eid prayers are held at another venue, agree in writing with the venue who's responsible on the day.
After Eid, note anything that didn't work and update the procedures.

For whoever runs the briefing. About ten minutes.

Exits and gathering points, and why people leave shoes behind.
The safe room we use if we bring people inside, and how to get there.
Which doors lock, and who holds the keys.
The announcement we'd make, in which languages, and who makes it.
Who calls 999, and the address and postcode to give.
How to report something suspicious: 999 if urgent, otherwise 0800 789 321 or gov.uk/ACT.
Their questions answered, in the language they're most comfortable with.
Their name, role, the date and the procedure version added to the briefing record sheet.

For whoever takes the booking. Every hire: nikah, walima, aqiqah, funeral or event.

The hire agreement includes the clause on following the mosque's procedures.
The hirer has named one person who'll be there throughout.
That person has been briefed on exits, the safe room, lockdown and the announcement.
They know who the mosque's duty steward is on the day.
Expected numbers are realistic and within what each space holds.
The briefing is noted with the booking.

For the committee. Once a year, and after any big change.

Are the busiest-occasion numbers still right? Has anything grown?
Is the responsible person still right after the AGM? Has it been handed over?
Has the SIA been told about any change of responsible person?
Do the procedures still match the building: new doors, extensions, room changes, building work?
Have the procedures been re-dated and re-versioned if they changed?
Has everyone on the current rota been briefed on the current version?
Have you talked through a scenario this year, for example with ACT in a BOX?
Are the records together and easy to find within an hour?

Fill in one line each time someone is briefed. Keep the sheets together with your procedures.